Choosing An Agenda When Arranging Microsoft Word Training For Your Staff
Microsoft Word is one of the most widely-used pieces of software in the world and comes as part of the Microsoft Office suite. It is basically a word processor but allows users to produce a wide variety of documents; anything from a short letter to a lengthy report. Almost anyone who has used a computer will either know Word to some degree or, at least, be aware of it. If you are considering getting your staff trained on Microsoft Word, here are some of the features you should definitely request that they be trained on.
Be sure to get your money’s worth by having customized Word training which includes the use of headers, footers and sections. To use Word effectively, your staff need to understand how to do simple things like entering a title at the top of each page and a page number at the bottom. However, they should also understand how to divide long documents into sections so that the headers and footers can vary or so that sections of a page can have more than one column.
If your Word users create any medium length or long documents, you should definitely get them up to speed on the use of styles. A style is a named formatting template which can apply a collection of formatting attributes to selected text in one stroke instead of manually applying and reapplying each individually attribute. This ensures consistency of formatting throughout your documents and adds that professional touch. In addition, if you are unhappy with any aspect of the formatting within the document, styles offer a great way of making formatting changes throughout the whole document. Simply changing the attributes assigned to a style will change the format of any text within the document to which that style has been applied.
Does your company produce reports and other long documents? Then the automatic creation of tables of contents and indexes should also be covered. Word generates tables of contents automatically by picking up all of the text in a specified series of styles; so perhaps this feature can be tied with the coverage of the use of styles.
Are many of the documents you create in Word sales and marketing oriented? If so, make sure your staff learn how to use Microsoft Word’s mailmerge feature. This allows you to take a list of names, address and other information and merge it with a form letter to create a series of personalised letters. Word even offers you the choice of outputting the merge documents as emails rather than printed documents.