Rubber Stamp & Paper Document Marking Don’t Mix
They are expensive. A self-inking rubber stamp that is only 11/16″ x 2″ costs $29.95; a 1 1/2″ x 2 1/2″ self-inking stamp costs about $37.95. And, that is for each person doing any document work! Moreover, these stamps only come in the color, size and font originally required. Things change.
Productivity is decreased and time is wasted. When you have multiple recipients of your document that require distribution, such as accounting, marketing, clients, etc., appropriate identification or stamps should be made on each document copy. In most instances, this requires that the original be printed and then copies be made for each person. Thus, more time is wasted by having to go to the copy machine. And, don’t forget, they still have to be stamped on each page.
They will obliterate the text or content of the document in the area in which they are used. They are generally used in the margins of documents. If not, this use-in-the-margin requirement renders the document easily susceptible to alteration as the “stamp in the margin” can easily be blocked out and an unprotected “original” made on today’s high quality copiers with no trace of the stamp.
Stamping is most always done manually. Documents that have multiple pages end up being mostly unprotected due to the tendency to mark only the first page. In this regard, the use of rubber stamps actually encourages document mismanagement.
Documents can be used in an unintended manner when marked with a rubber stamp. The “stamp-in-the-margin” practice is the reason most documents have their purpose altered.
Rubber stamps awkward for marking selected pages of document that has been revised or changed. For example, if a user has a 15 page document and has modified pages 3, 7 and 13. she must thumb through the document to manually apply the appropriate stamp to each revised page. Again, this manual process subjects the document to inadequate and possible improper marking that increases as the number of pages increase.
They are mostly ineffective and outdated for today’s paper document management requirements. Manually marking documents with self-inking stamps is limited to what you have available in you desk drawer. If unique or special marking is required, a stamp must be ordered and still requires manual application.
StampIt for Word is the method for automated document management and is the solution for ending the use of rubber stamps for paper document management. StampIt combines the power of Word with the power of your printer. It’s like having immediate, total access to custom rubber stamps that are fully automated.